Covenants Committee Meeting July 28th

July 20, 2011
By Allen

Hello Neighbors,

The Brookhaven HOA board is establishing a Covenants Committee to evaluate and implement covenant changes.  Our neighborhood is divided into three plats, each with different covenants.   If you are interested in this committee, we will meet at my house to discuss the neighborhood covenants on July 28th, 7:00 PM.

We will discuss:

  • Current Covenants
  • Covenant change process under state law
  • Creating a uniform set of covenants for all three plats.
  • Changing the covenants from a voluntary association to a mandatory associate.
  • Establish a time schedule for a neighborhood vote on covenant changes.

When:  7:00 PM, Thursday, July 28th, 2011

Where:  2205 Brookhaven Ct.

This meeting is open to all members of Brookhaven North HOA.

Allen Smith, President

(405) 330-1662

Birnam Woods Plat Approved

June 21, 2011
By Allen

Just a quick note to let all our neighbors know that this evening the Edmond Planning Commission approved the preliminary plat of Birnam Woods addition. Thank you to all the neighbors who attended the meetings and the Community Connection so our concerns could be addressed. The Edmond Planning Office has been helpful and very professional throughout the process. We also appreciate Kyle Copeland, the developer, for addressing our concerns and we hope the addition goes well.

Respectfully,
Allen Smith
President

Nae on Nay Ave. at Planning Commission Tuesday 6/21

June 20, 2011
By Allen

The Edmond Planning Commission is scheduled to vote on the preliminary plat of Birnam Woods, located on the 40 acres adjacent to Brookhaven North. The hearing Tuesday 6/21 is before the Edmond Planning Commission and held at 20 South Littler, City Council Chambers, Edmond City Hall.

The primary concerns raised by homeowners in Brookhaven are:

  1. Traffic on Nay Ave. The addition of 99 homes will result in more traffic on Nay Ave. as new people start using Brookhaven Drive as a thoroughfare to go south. We have already addressed traffic problems with city code and police. The new homes will just add to traffic problems. The developer is willing to change the addition to private streets. Existing homeowners in the association are not opposed to an emergency ‘crash gate’ if Birnam Woods goes to private streets (gated community). Please ask for a Nae vote on opening Nay Ave as a public street.
  2. Burning too close to existing homes. The developer met minimum guidelines during previous burns, but has verbally agreed to pull future burn piles further away from existing homes.
  3. Property boundary fencing. For both security and aesthetics existing homeowners are asking for boundary fencing. The developer has verbally agreed to build a new fence as each new home is built.

 

Meeting time: 5:30

Meeting date: Tuesday, May 21, 2011

Try to make personal contact with the decision makers through calls, emails, personal visits.

Maintain cordial/professional discussions at all times.

Threats are ineffective.

Tell the decision makers our story. Have as many people from our addition there as possible.

Numbers count, so packing the council chambers will have an effect.

Bring to light the impact that such a large amount of homes within a small area will have on traffic into Brookhaven.

2011 Annual Meeting

May 26, 2011
By Allen

Saturday, June 4, 2011 – 11:00 am to 2 pm

Where: In Brookhaven Park

Just Bring Yourself & a Chair.  Food, dishes and drink provided.

Games and fun for everyone!

Agenda includes:

  • Officer Reports, Treasurer’s Report, Committee Reports
  • New Bylaws Review
  • We will also being providing information on the changes to Brookhaven’s Covenants.
  • Information about Birnam Woods Addition next to Brookhaven.
  • Election of Officers

Officer Positions:

President, Vice President, Secretary, Treasurer (2 positions), Member at Large

Committee Positions:

Beautification, Newsletter, Events, Welcoming, Block Captains, Technical (Website), Covenant Committee

Proxy Voting

If you are not able to attend the meeting and would like to have your vote cast, please designate a proxy in writing and submit to the Secretary.  You may email your proxy to secretary@brookhavennorth.org.

To be considered for an officer’s position or volunteer for one of the committees, please contact:

Allen Smith
405.330.1662.
president@brookhavennorth.org

Brookhaven Bylaws

May 26, 2011
By Allen

Bylaws govern how many officers there will be, how the board is established and basically how a corporation conducts business.   The 2010 board found that there were no bylaws for the Brookhaven Homeowners Association of Edmond, Inc.   The board contacted the Association’s attorney Matthew Winton for a good bylaw template along with his recommendations.   That template has been changed over the last three or four board meetings to fit the needs of Brookhaven Assocation.  These bylaws were adopted at the board meeting March 25, 2011.  Below is an attached version as a PDF.

We will discuss these at the annual meeting, June 4, 2011.

Brookhaven Bylaws Final Version